LUTSEN TOWN BOARD
April 15, 2025
AGENDA
1. Call to Order:
2. Pledge of Allegiance
3. Approval of Agenda
4. Approval of March Monthly Meeting Minutes
5. Commissioner’s Report (Ginny Storlie)
6. Clerk’s Report: Correspondence: 8 phone calls forwarded to fire dept; 2 property inquiries delegated to planning and zoning; 4 new townhall rentals booked, Email; 2025 Spring Short Courses for MAT; forwarded to supervisors, 2025 Multifamily Consolidated RFP/2026 HTC Round 1 estimated resources, Lutsen Board response to Lake Superior Poplar River Water District re hydrant ownership; District; forwarded to supervisors, OSA Weekly Update, FEMA GO Quarterly User Focus Group Webinar, City of Grand Marais Weekly Update, Employer Feedback: PERA Logo Survey, Minnesota's State Legislative Session in St. Paul kicked off mid-January and will meet through mid-May. Minnesota's State Legislative Session in St. Paul kicked off mid-January and will meet through mid-May. Their top priority is determining the state's two-year budget; Their top priority is determining the state's two-year budget, Emerald Ash Borer Quarantine Expansion, Sen. Robert Farnsworth elected chair of IRRR Board, Advocacy alert: Email state legislators on township bills for transportation and annexation fairness, CCHE April Newsletter, Navigating SLFRF Reporting the in 2025 Annual and Q1 P&E Report Workshop Series; webinar,
A. Property stickers and helmet stickers for fire crew ordered/received
B. Replacement tables ordered for township
C. Deliberator case order for township
D. Mowing bid posted for 2025 summer
E. CTAS meeting held with OSA representative
F. TBall/Parent pitch dates posted for ball park use
G. Attended webinar: PERA Q&A Session: Demographics Reporting
H. Meeting minutes draft sent to Brian and CCNH
Reorganization Meeting as Required/ Change/Review of Information
A. Designate by motion a chairperson ; Voted: Carl, motioned by C Homyak, seconded by L Cooper
B. Designate by motion a Vice-Chairperson ; Voted: Chris, motioned by C Friesner, seconded by L Cooper.
C. Adopt a schedule of regular meeting dates: Currently: 3rd Tuesday of every month. Motioned by C Frienser, seconded by L Cooper.
D. Select by motion an Official Township Newspaper: Currently: Cook County News Herald. Motioned by L Cooper, seconded by C Friesner
E. Designate by motion posting places: Currently: Town Hall, Clearview/Post Office Bulletin Board, and Website. Motioned by C Homyak, seconded by C Friesner
F. Review Resolution No. 2014-09 – Policy for the Compensation of and Reimbursement of Town Officers [Note capital R and S is for town meetings.]
I. Compensation for Supervisors
a. Regular and Special Meetings: Currently $85.00/meeting
b. Hourly work on behalf of the Township: Currently $20.00/hour
II. Compensation for Clerk:
a. Regular and Special Meetings: Currently $85.00/meeting
b. Hourly work: Currently $25.00/hour
III. Compensation for Deputy Clerk: [To be employed only if Clerk is unable.]
a. Regular and Special Meetings: Currently $85.00/meeting
b. Hourly work: Currently $25.00/hour
IV. Compensation for Assistant Clerk
a. Hourly work: Currently $20.00/hour –for record retention
V. Compensation for Treasurer:
a. Regular and Special Meetings: Currently $85.00/meeting
b. Hourly work: Currently $25.00/hour
VI. Compensation for Deputy Treasurer:
a. Regular and Special Meetings: Currently $85.00/meeting
b. Hourly work: Currently $20.00/hour (motioned to change to $25 per hour)
Items 1-6 with #6 update motioned by C Frienser, seconded by C Homyak
VII Mileage Reimbursement Rate for Town Officers: $.67 –Currently; The federal 2025 IRS mileage rates are .70 cents per mile for business purposes, 22 cents per mile for medical and moving purposes. C Homyak motioned to change to .70 cents per mile, C Friesner seconded.
VIII. Meal Reimbursement Rate for Town Officers: Currently $37.00/day--adjusted the meal rate to the same as the County: $10 per breakfast, $12 for lunch, $15 for dinner. No liquor included.
C Friesner motioned to change to $10 for breakfast, $15 for lunch, $18 for dinner, L Cooper seconded.
G. Review Resolution No. 2014-12 – Policy for the Compensation of and Reimbursement of Town Employees: Currently in addition to pay per call, Incentive pay for fire fighters/EMS is 100$ if officers attend 65% of quota for calls, training and functions met.
I. Compensation for Fire Chief:
a. Regular and Special Meetings: Currently $85.00/meeting
b. Monthly Stipend: Currently $200/month
II. Compensation for Assistant Fire Chief:
a. Regular and Special Meetings: Currently $85.00/meeting
b. Monthly Stipend: Currently $150.00/month
IV. Compensation for Assistant EMS Chief
a. Regular and Special Meetings: Currently $85.00/meeting
b. Monthly Stipend: Currently $150.00/month
V. Compensation for Fire and EMT/1st Responders:
a. Fire Department: Currently $25.00/fire call
b. First Responders: Currently $25.00/call
C. Senior Captain $50; new position to be added
D. Junior Captain $50; new position to be added
$25 per hour after an initial period of 2 hours for a call is met. (Hours will be logged and any additional pay will be signed off by either a chief or assistant chief)
C Friesner made a motion to approve additions, L Cooper seconded. (C Homyak abstained)
VI. Mileage Reimbursement Rate for Town Employees: Currently $.67 per mile; 2025 federal rate is now $.70 per mile.
VII. Meal Reimbursement Rate for Town Employees: Currently $37.00/day --adjusted the meal rate to be the same as the County: $10 per breakfast, $12 for lunch, $15 for dinner. No liquor included.
C Friesner made a motion $10 for breakfast, $15 for lunch, $18 for dinner, L Cooper seconded.
H. Designate Financial Institution as the Town Depository: Currently North Shore Federal Credit Union and Grand Marais State bank are in use.
I. List of Officers –submitted to MAT and Cook County. All Supervisors, clerk and treasurers submitted
J. Supervisor Liaison Posts/Assignments and Review job descriptions as needed:
Lolli Cooper: ALCCTO [Association of Lake & Cook Township Officers] liaison
WTIP
Carl Friesner: Fall Lutsen Community Celebration – Usually 2nd Tuesday in October
Fire and EMS Department liaison,
Building & Grounds: Fire & Town Hall and Grandview Park
Chris Homyak: Lutsen Downtown Business Council liaison
MATIT insurance/ Contracts
Joint Powers meetings or subcommittees inclusion with townships and County
C Friesner made a motion to approve reorganization changes and adjustments, L Cooper seconded.
K. Consider any potential conflict of interest issues: Employers and employment roles
C Homyak abstains voting on pay for fire department and Clearview expenses.
7. Treasurers Report
· New CD updates
8 Review and Approval of Claims
9. Fire Report and EMS Report
F. Supervisor Reports
A. Carl Friesner
B. Lollie Cooper
C. Chris Homyak
11. Old Business
A. Consideration to make Lutsen Township suitable for emergency shelter; generator/Commissioners meeting
B. Parking lot resurfacing and line striping
C. Shingle repair on townhall roof
D. Lutsen speed signs; can we take batteries out during winter months?
E. New township website design-Phil Crieghton
F. Personal convection oven lease and terms of service; C. Friesner
G. Request for Lutsen township to take ownership of fire hydrants; update
H. Eagle Brook Church sound bar inquiry
13. New Business
A. Summer Soccer update; C. Friesner
B. Interior painting of townhall
C. Solvieg Vick; chair/table rental from townhall
E. New keys and personnel access
14. Donations:
15. Citizen Comments:
16. Adjournment: